GDPR – Recruitment/ Selection process PepsiCo
Information note on the processing of personal data belonging to the representatives and contact persons of the contractual partners
By submitting your application voluntarily, Quadrant-Amroq Beverages SRL (hereinafter referred to as "QAB"), with headquarters in Calea Vacaresti no. 391, 4th floor, Section 1, Sector 4, Bucharest, Romania, having the unique registration code RO 6811508, registered at the Trade Register under number J40/27211/1994 and STAR FOODS E.M. S.R.L. (hereinafter referred to as "Star Foods"), with headquarters in Calea Vacaresti no. 391, floor 4, Section 2, Sector 4, Bucharest, Romania, having the unique registration code RO 6614956, registered at the Trade Register under number J40/1974/2012, have access to certain personal data of yours.
Of the two legal entities mentioned above, the data controller that processes your personal data is the one with which you have begun the recruitment / selection process as a candidate. Should we consider your application to be more appropriate for the recruitment/ selection process of the other legal entity indicated above, your personal data will be disclosed to such entity, which will become the data controller that processes your personal data. The data processing as described below is identical for both legal entities.
QAB/ Star Foods also has access to certain personal data of yours as a result of providing this data by the candidates in the recruitment/selection process aimed at organizing the internship, for the purpose of obtaining references with regard to their activity within a job, as well as their professional and personal skills.
This information note on personal data protection (hereinafter referred to as the "Note") has been drawn up in accordance with the applicable data protection rules in order to provide you with information on how your personal data is processed in this respect.
QAB/Star Foods, as data controller, processes your personal data in its legitimate interest, for recruitment, selection and human resources purposes, including for ensuring compliance with the legal requirements and internal rules and policies in the context of recruitment and human resources. QAB/Star Foods processes your personal data in its legitimate interest, including for the purpose of verifying the professional and personal skills of the candidates before deciding on the conclusion of an employment or collaboration contract with them, respectively before deciding on their selection for an internship. The processing of your personal data for these purposes is required in order to take the necessary steps for concluding an employment or collaboration contract, for performing an internship, as well as for executing any other relationship between you and QAB/Star Foods upon your request as a potential candidate for an internal job, student, intern.
The categories of personal data processed by QAB/Star Foods are those provided by you in the context of your application, for example first name and last name, telephone number, e-mail address, information on the current job, position, profession, professional training, studies, qualifications, image, references, data regarding your fitness for work, data from your resume and any other categories of data that you include in your application. For this stage of recruitment it is not necessary to process personal data with an identification function of general applicability, such as: Social Security number, number and series of the identity card, passport number, etc. Therefore, please do not send us messages containing such data and do not attach copies of your identity card in the transmitted applications, unless this has been requested in advance by QAB/Star Foods.
As a contact person for the purpose of obtaining references regarding the professional and personal skills of the candidates in the recruitment/selection process aimed at organizing the internship, the categories of personal data processed by QAB/Star Foods are those provided by the respective candidates in the context of their application, namely: first name, last name, position, profession, information on their job/ workplace. This processing is based on QAB’s/ Star Foods’s legitimate interest to verify the professional and personal skills of the candidates.
The provision of your personal data is necessary for the management of the recruitment/ selection process aimed at organizing the internship, as well as for fulfilling the obligations incumbent on QAB/Star Foods as a potential employer/ collaborator/ organizer of the internship. Refusal to provide this data may lead to the impossibility of including you in the recruitment/ selection process aimed at organizing the internship and the impossibility of fulfilling the obligations mentioned.
With regard to the provision of personal data of persons who can provide necessary references for the verification of your professional and personal skills in the context of the decision regarding your employment/selection for an internship, you have the obligation to provide us with these personal data in compliance with the legal requirements regarding the protection of personal data, including, if necessary, the obligation to correctly and completely inform these persons about the manner and purpose for which their personal data will be processed and, where legally required, to obtain their consent. In order to fulfil the obligation to inform the data subjects, you will inform these persons about the content of this information note.
In order to achieve one or more processing purposes, QAB/Star Foods may disclose your personal data to one or more of the following categories of recipients: to you, to the extent that you exercise your right of access under applicable law; to natural or legal persons assisting QAB/Star Foods in the recruitment and human resources activities; to other contractual partners to whom disclosure is necessary for the achievement of the processing purposes; to affiliated companies and other companies of the PEPSICO Group; to persons authorized by QAB/Star Foods with regard to the processing of personal data and to central/local public authorities, in compliance with the legal regulations in force.
Furthermore, in order to achieve one or more of the above purposes, some or all of your personal data may be transferred to countries in the European Union (EU), the European Economic Area (EEA), as well as countries outside the EU/EEA. Currently, the data related to recruitment/selection processes for the organization of the internship are transferred to the United States. QAB/Star Foods will constantly update the list of the countries to which the data is transferred and you can obtain an updated list by using the contact details below. QAB/Star Foods takes all necessary measures in order to ensure that your data is adequately protected regardless of the location to which it is transferred. The personal data of the candidates/ applicants who will not be selected for a certain position/ internship and the personal data of the contact persons provided by them for references will be stored for a period of maximum 3 years from the date of the data provision or for a longer period, to the extent necessary to defend the rights and interests of QAB/ Star Foods in court.
The personal data of the candidates to be selected and of the contact persons provided by them for references will be stored during the employment contract to be concluded with them/ during the internship, according to the Archival Nomenclature, and subsequently according to the incidental legal provisions, including those related to archiving.
Based on its legitimate interest, in the case of candidates/ applicants who have not been selected for the position/ internship for which they have applied, QAB/Star Foods will process their personal data, including resumes, for the purpose of recruitment projects/ organizing subsequent internships, unless you exercise the rights mentioned below.
In connection with the processing of your personal data, you have the right to request access to your personal data, rectification or deletion thereof or restriction of processing, the right to oppose the processing within the limits and conditions provided by law, the right not to be subject to automatic individual decisions, as well as the right to data portability. In addition, you have the right to file complaints with the National Supervisory Authority for the Processing of Personal Data, as well as the right to go to court.
For any questions regarding the processing of your personal data, including the way in which you can exercise your rights mentioned above, you can contact QAB/Star Foods at the following address: europe.privacy@pepsico.com.
